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Minutes of Board of Director's Meeting
February 8, 2010

Warren Wright called the meeting to order at 9:00 AM.

PRESENT:
BOD: Warren Wright, Dan Desmond, Frank McMorrow, Barry Golliday
Committee Chairs: Ward Grant (Golf), Erna Rodgers (Social), John Bittenbring (Marketing), Laurie Wingfield (House)
Association Presidents: Paula Dignan (LGA 18), Kit Ober (LGA 9), Rick Jackson (MGA)
Limited Golf Representative: Milt Berube
Additional House Committee member: Tim Weidman

MINUTES: The minutes of the January BOD meeting were approved

TREASURER’S REPORT: Treasurer Frank McMorrow reported total assets of $6,128.

COMMITTEE REPORTS
Green Committee
• Committee minutes read
• No H2B program this year. Discussion on implications and concerns about course conditions in spring

Golf Committee
• Winter rules being reworked
• Rules seminar Mar 3 @ 6 PM. Sign up in Computer Room
• Golf Calendar in drop-down on top of Scorecard. Needs better visibility

Social Committee
• Program attendance: 55 at Let’s Do Lunch; 65-70 at Bingo; 164 (45 non-members) at Forgotten Broadway
• Social Calendar: Need to include all FCCC events & make it available at top of Scorecard
• Reviewed upcoming events

Marketing Committee
• Carmen Hegge-Kleiser joined Marketing Committee
• Discussion of member communication from Steve Dreybus
• Discussion of HOA-FCCC Committee: Purpose of Committee and need to protect perceived value of membership. Core of membership value proposition are: MDC, Association play, Social program and Grille privileges
• Discussion of need for criteria to guide non-member attendance as guests to CCMA functions
• Discussion of improved publicity/event awareness options
• Discussion of FCCC data mining. Key question are system capabilities, resource availability for manual analysis and expertise availability to take appropriate marketing action from the analyses
• Spring Membership Drive starts in March. Will include golf and social events for non-members

House Committee
• No Committee meeting
• Current focus issues
o Price on specials
o Uniform Gratuity %
o How to increase attendance at Friday TGIF. Ideas were: make it a regular event; provide timely and effective notice and provide incentives
o Service time on Prime Rib night
o Late cancellation of Super Bowl party
o Members price vs non-members price at open events is less than 10%

ASSOCIATION PRESIDENTS
LGA 18
• Handbook in proofing
• “Ruth Ward” tournament changed to President’s Cup to honor past LGA presidents
• Now at 113 members

LGA 9
• Directory in proofing
• Will do invitational tournament with TRCC and KMCC on June 24
• Will hold own rules clinic

MGA
• Golf Calendar will be on MGA website soon
• Old Town tournament on Apr 15. Corporate sponsorship campaign underway
• Dinner Dance on Nov 6. Trying to make it work at FCCC. Lots of changes required
• Will be 3 Divot Days.

LIMITED GOLF
• Rep on Rally For The Cure Committee
• Need clarification on Steve Dreybus offer letter on what privileges SWG membership offers

TRACKING LIST: Need BOD discussion/decision on what to do with list. Discussion needs to be included in discussion of how JAB tracks progress vs FCCC objectives

DISCUSSION ITEMS
• Insider Newsletter had “Open to All’ prominently in headlines on a number of club events. Was literally true. Concern expressed about decreasing perceived value of membership if impression is that all club events are open to non-members
• Annual meeting on Feb 15 @ 5 PM. Blast e-mail to go out.

ADJOURNMENT: The meeting was adjourned at 10:30 AM

FUTURE MEETINGS
JAB Meeting: Monday - February 22 - 9AM
CCMA BOD: Monday - March 8 - 9AM

Barry Golliday
Secretary

Minutes of Annual Meeting of the Membership
Ford’s Colony Country Club Membership Association
November 9, 2009

President Lovee Curtis called the meeting to order at 5:00 p.m.

PRESENT: Directors: Lovee Curtis, Al Davis, Sam Bowlin, Warren Wright, Gale McCune and Fran Dunleavy. There were approximately 85 members present.

President Curtis welcomed those members in attendance and thanked them for coming. She also introduced the Board of Directors and thanked them for their service this year.

MINUTES: It was moved, seconded, and passed to waive the reading of the November 10, 2008 Annual Meeting minutes.

TREASURER’S REPORT: Treasurer Fran Dunleavy reported that the CCMA had operating account income of $1,354 from the golf tournament and expenses of $1,241. Major expenses were election costs, professional fees and cost of recognition gifts to departing directors. The operating account balance projected through November 30, 2009 is $1429 and the investment account is $4,700 for a total asset balance of $6,129.

COMMITTEE REPORTS:

Green Committee: Chair Betsy Conboy highlighted committee activity this year and thanked the Committee members. She thanked Steve Schmidt and Ryan Nolan and maintenance staff for their hard work under rough circumstances this year. She said that in her 4 years on the Committee the staff has attempted to address member concerns immediately, if possible, recognizing that day to day maintenance took precedence. Betsy is stepping down from the Committee. She said Ralph Box would remain on the Committee, joined by new members Ruth Bott, Bill Burke, Jan Urban, and Jeff Cannon.

Golf Committee: Chair Joe Conboy thanked his Committee members. Joe mentioned several areas of focus including rules, handicap adjustments due to medical problems’ walker policy guides and implementation of the GHIN system. He also cited the different speaker programs over the past 3 years that were each well received. He commended the Pro Shop staff and singled out T.C. Sessoms for their efforts. Joe is also stepping down as Committee Chair. Kathy Allen and Jane Davis remain on the Committee.

Marketing/Communication Committee: Chair Barry Golliday thanked the Committee members (Gary Krull, Al Davis,Tom Lamb, and John Bittenbring). He said a major effort this year was the membership survey and the Committee, along with others, is in the process of helping FCCC work on the issues identified. The Committee also worked with other CCMA Committees to improve marketing communications. He reported that results of the membership drive are 8 new members and 1 upgrade. John Bittenbring will be Committee Chair in 2010.
Social Committee: Chair Erna Rodgers restated a major goal for the year that was to bring members to the Club, beyond golf, for a variety of social activities. She mentioned a number of events including Member Socials, Happy Hours, Ladies Night Out, dance parties, seated dinner with jazz singer, trivia night, the upcoming New Years Eve party and fireside chats. She encouraged people to consider serving on the Committee and thanked current members for their good work. Erna will remain as Chair for 2010.

House Committee: Committee Chair Laurie Wingfield thanked the Committee members (Tim Weidman, Maria Boswell and Debbie Trainor). She reiterated the House Committee goals: Bring more members to the Club, improve member support, and generate ideas to bring in revenue and create a positive atmosphere. Laurie mentioned to several efforts that met the goals during the year. These include implementation of a member suggestion box in the scoring room, comment cards in dining venues, Italian night, burger night, weekly specials, menu changes, TGIF at Harry’s, and Improvements at Harry’s. She encouraged everyone to support Harry’s with its new Italian menu. Laurie will continue as Chair.

REPORT FROM LIMITED GOLF REPRESENTATIVE:
Steve Haycock mentioned that this group is broken into two groups—social with golf and associate members. There is no formal organization but they do have group golf outings and catered events at the Club. They have approximately 95 limited golf members. Steve said there is a general feeling on the part of the group that FCCC has reduced benefits by way of restricting play.

GOLF ASSOCIATION REPORTS:
LGA 18: President Dianne Kessler reported a membership of 110 ladies. She thanked the 2009 Board and the Pro Shop staff for their excellent help. Dianne also noted that 80 ladies chaired or worked on committees throughout the year. Some of the highlights of the year include the 20th anniversary celebration and the ladies member-member--the Pink Cardigan. She announced that the Ford’s Colony LGA 18 won the Williamsburg Cup. Charity efforts included the Apple Tree, that provided school supplies for needy area children, President’s charity for Avalon ($2,000), cookbook proceeds for Susan G. Koman Foundation ($8,000), Rally for the Cure ($8,000), and the holiday luncheon which resulted in 150 toys and 140 bags of groceries for Salvation Army. Dianne said Blue Heron will have blended tees in 2010 with bronze and silver tees that will reduce course yardage about 300 yards and there will be two equal divisions next year. She also announced that Paula Dignan is to be President for 2010.

LGA 9: President Elizabeth Maslen said 2009 has been a great year and they have 150 members. She emphasized efforts to improve communication and cohesion within the group. These efforts included publication of a directory with member pictures and a newsletter called Nine Line every two weeks. Pace of play was also an emphasis during the year. The LGA 9 also worked with the LGA 18 to help make the cookbook project a success. President Maslen commended T.C. and Brian for their help throughout the year.
Kit Ober will be the President in 2010.

MGA: Gene Kessler reported about 360 members among the MGA (includes about 70 nine-hole men). He said the MGA has golf events Monday through Saturday every week and estimated that 11,000 rounds are played by the MGA in such events in the year. Highlights included the Olde Towne Medical Center tournament this year that raised over $50,000. Gene said over $300,000 has been raised for OTMC since this tournament began. About 80 MGA members volunteered to fill divots on all 3 courses in March for 3 days providing 240 hours of labor to help maintain the courses. The MGA was active, working with the CCMA, in changing the mowing practices on Blue Heron. Gene announced that Rick Jackson would be President in 2010.

SPECIAL EVENTS REPORT: Director Warren Wright was responsible for the successful CCMA Scramble, our only fundraiser. He reported that because the Pro Shop provided tournament prizes, the CCMA did not incur any expense. A special thanks goes to Audrey Schoenfeld and T. C. for their help.

CCMA ELECTION REPORT: Director Gale McCune announced that Dan Desmond, Barry Golliday and Frank McMorrow were elected to serve two-year terms as CCMA directors. Gale thanked the Nominating Committee and Election Committee for their work on the election.

YEAR IN REVIEW: Director Sam Bowlin briefly reviewed some highlights of the CCMA during the year. He applauded the membership volunteerism and other efforts on behalf of many charitable causes. He noted the proactive work of the CCMA and its committees and the continuing work with FCCC management on areas of concern identified by the survey. Also, we look forward to continued cooperation with Club management on these issues.

DEPARTING BOARD MEMBERS: President Curtis recognized departing directors Al Davis and Fran Dunleavy and thanked them for their service and help.

COMMENTS AND THANKS: President Lovee Curtis provided comments on CCMA efforts during the year. She said the year was rewarding because we made real strides in communicating with members and club owners and management. She was also frustrated because more could not be done for members. She hopes the open dialogue will continue in the years ahead. She referred to swift action by management to address survey concerns as evidence that they want the best for the members and the Club.

President Curtis referenced another positive in that our dues were not increased but on the negative side members lost some flexibility to make advance tee times on the non-member course. She made a call for volunteers to keep the CCMA committees viable and urged members to join one of the committees in working to improve things that will enhance our memberships.

MEMBER COMMENTS/QUESTIONS:

Several questions were raised and answered.

A couple questions were asked about the effect of the tee time policy, referred to in the dues letter, on member ability to obtain tee times. President Curtis said the advance tee time reservation policy for the non-member course has been 7 days. Reducing the timeframe for the upcoming 2010 season should have a minor effect on the membership since the MDC and association course will still remain with 30-day advance reservation for members. It was further explained that this could help provide additional revenue to the Club by enabling it to better meet demand for tee times from Marriott members.

Another member asked about the status of starters (Tommy and Chief). Steve Dreybus said this was a cost cutting step. The Club intends to have Pro Shop staff perform the function in the slow months. In answer to a follow on question, Steve said that Tommy and Chief would be back in March.

The 2009 Annual Meeting was adjourned at 6:25 p.m.

Sam Bowlin, Secretary

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