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Annual Meeting Minutes
Minutes of Board of Director's
Meeting
March 8, 2010
The meeting was called to order at 9:00 am by Sam Bowlin
In attendance were Sam Bowlin, Gale McCune, Dan Desmond, Frank
McMorrow, Al Davis, Lovee Curtis, Ward Grant, Jeff Cannon, Milt Berube,
Kit Ober, Betsy Conboy, Erna Rodgers. Absent: Warren Wright, Barry
Golliday, Laurie Wingfield.
Treasurer’s Report : Total assets of $6,068.66 following
payment for tax preparation.
Green Committee: Installing ball washers and water tanks on 4
Blue and 12 Black once temperatures allow. Installing benches for
walkers. Concern expressed regarding securing them, or at least
identifying them if they were to be moved. Ongoing course maintenance as
the weather permits – aeration on all courses; divot repair by
volunteers from the golf associations. Hiring 5 new staff in March, more
in April, all locals. Finalized the blended tees. Concern over the weeds
at the edges of the MH greens – hopefully when the grass begins to grow
again, they will be choked out. Concern expressed about the condition of
the fairway on Black 6 – sinkholes. Committee referred to
superintendent’s article as a link in most recent Scorecard. Emphasis
requested by Pro Shop and associations on repairing ball marks on the
greens. Some fairways on Blue H will be cut nearer the tee boxes.
Golf: New winter rules approved, necessitated by year round
posting of scores. Any changes made follow USGA guidelines. Rules have
been posted on the MGA website, with hyperlinks to the appropriate USGA
rules. Rules will be posted on the CCMA webside. Walkers are urged not
to bring the carts too close to the greens. Rules clinic – 103 signed up
with food for that number purchased. 88 attended.
Social: Bingo has been very successful. March will be the last
since the callers have other jobs during golfing season. Considering
offering Bunko instead to keep the social emphasis going. Denim and
Diamonds successful, though numbers were fairly low. March 17, St. Pat’s
Dinner with Sing Along. Wine Society mention in the Scorecard led to
increased attendance. Ladies’ Night Out in April, Jennifer Litterist
from My Favorite Things will create a flower arrangement which will be a
permanent addition to the Dining Room.
House: No meeting.
Marketing: Considering expanding directory in 2011 to include
member profiles and pictures, a major project, which will require
volunteer help. Current 2010 yearbook contains errors and omissions.
Scorecard improvements are good, but it’s too long; considering
separating out golf and social news. It is still not reaching all; need
to print and make available in public areas and give to New members when
they join. A Sponsorship program for new members was mentioned and
discussed. Idea tabled for further discussion.
LGA 9 and 18: Joint Opening Day 3/25 with luncheon following.
Both organizations participating with the MGA in the divot repair days
Mar, 16, 23, 30. A welcoming coffee was held for the 14 4-Tees. TC will
conduct a separate Rules Clinic for the 9-holers.
MGA: The MGA membership breakfast will be held on March 31.
The MGA Information Packet and the membership roster are now on the MGA
website. The Chili Open will be played on March 12. The Olde Towne
Medical Challenge is scheduled for April 15. Holiday Chevrolet -
Cadillac is supplying two vehicles as hole in one prizes this year as
well as other prizes for the other par three holes at the Olde Towne
Challenge event. The MGA Dinner Dance will be held at the Club this year
on November 6.
The Divot Program is scheduled for March 16, 23, and 30.
SWG/Associate Golf: Plans for Sunday outings not solid yet.
Milt has obtained a roster of SWG, Associate and Social members. SWG
numbers 79 with 13 being
ates.
Discussion Items:
-Service in Grille still an issue. Harry’s to open in late March and
hiring and training taking place. Issues raised regarding timeliness of
service. CCMA Board will follow up with Steve Dreybus at JAB.
-Marketing brochure/flyer in ToC. Using the theme that the club is the
“Centerpiece of FC”. The 4-Tee program seems to be a big draw; could the
Golf Academy step up and offer an introductory program to lure new
members? Al, representing the committee, committed to working more
closely with the CCMA and will review the timing of Marketing Committee
meeting.
-FCCC/HOA Committee: This will now be a Task Force, with Milt, Laurie,
and Lovee participating from CCMA. They have been moving cautiously
because the HOA board has not been in full agreement on how to proceed.
Our participation, in terms of preparing articles for the ToC is on hold
.
Meeting adjourned at 11:15 am.
Next Meetings:
JAB – 3/15 @ 9 am
CCMA – 4/12 @ 4 pm.
Minutes
of Annual Meeting of the Membership
Ford’s Colony Country Club Membership Association
November 9, 2009
President Lovee Curtis called the meeting to order at 5:00 p.m.
PRESENT: Directors: Lovee Curtis, Al Davis, Sam Bowlin, Warren
Wright, Gale McCune and Fran Dunleavy. There were approximately 85
members present.
President Curtis welcomed those members in attendance and thanked
them for coming. She also introduced the Board of Directors and thanked
them for their service this year.
MINUTES: It was moved, seconded, and passed to waive the
reading of the November 10, 2008 Annual Meeting minutes.
TREASURER’S REPORT: Treasurer Fran Dunleavy reported that the
CCMA had operating account income of $1,354 from the golf tournament and
expenses of $1,241. Major expenses were election costs, professional
fees and cost of recognition gifts to departing directors. The operating
account balance projected through November 30, 2009 is $1429 and the
investment account is $4,700 for a total asset balance of $6,129.
COMMITTEE REPORTS:
Green Committee: Chair Betsy Conboy highlighted committee
activity this year and thanked the Committee members. She thanked Steve
Schmidt and Ryan Nolan and maintenance staff for their hard work under
rough circumstances this year. She said that in her 4 years on the
Committee the staff has attempted to address member concerns
immediately, if possible, recognizing that day to day maintenance took
precedence. Betsy is stepping down from the Committee. She said Ralph
Box would remain on the Committee, joined by new members Ruth Bott, Bill
Burke, Jan Urban, and Jeff Cannon.
Golf Committee: Chair Joe Conboy thanked his
Committee members. Joe mentioned several areas of focus including rules,
handicap adjustments due to medical problems’ walker policy guides and
implementation of the GHIN system. He also cited the different speaker
programs over the past 3 years that were each well received. He
commended the Pro Shop staff and singled out T.C. Sessoms for their
efforts. Joe is also stepping down as Committee Chair. Kathy Allen and
Jane Davis remain on the Committee.
Marketing/Communication Committee: Chair Barry Golliday
thanked the Committee members (Gary Krull, Al Davis,Tom Lamb, and John
Bittenbring). He said a major effort this year was the membership survey
and the Committee, along with others, is in the process of helping FCCC
work on the issues identified. The Committee also worked with other CCMA
Committees to improve marketing communications. He reported that results
of the membership drive are 8 new members and 1 upgrade. John
Bittenbring will be Committee Chair in 2010.
Social Committee: Chair Erna Rodgers restated a major goal for the year
that was to bring members to the Club, beyond golf, for a variety of
social activities. She mentioned a number of events including Member
Socials, Happy Hours, Ladies Night Out, dance parties, seated dinner
with jazz singer, trivia night, the upcoming New Years Eve party and
fireside chats. She encouraged people to consider serving on the
Committee and thanked current members for their good work. Erna will
remain as Chair for 2010.
House Committee: Committee Chair Laurie Wingfield thanked the
Committee members (Tim Weidman, Maria Boswell and Debbie Trainor). She
reiterated the House Committee goals: Bring more members to the Club,
improve member support, and generate ideas to bring in revenue and
create a positive atmosphere. Laurie mentioned to several efforts that
met the goals during the year. These include implementation of a member
suggestion box in the scoring room, comment cards in dining venues,
Italian night, burger night, weekly specials, menu changes, TGIF at
Harry’s, and Improvements at Harry’s. She encouraged everyone to support
Harry’s with its new Italian menu. Laurie will continue as Chair.
REPORT FROM LIMITED GOLF REPRESENTATIVE:
Steve Haycock mentioned that this group is broken into two groups—social
with golf and associate members. There is no formal organization but
they do have group golf outings and catered events at the Club. They
have approximately 95 limited golf members. Steve said there is a
general feeling on the part of the group that FCCC has reduced benefits
by way of restricting play.
GOLF ASSOCIATION REPORTS:
LGA 18: President Dianne Kessler reported a membership of 110
ladies. She thanked the 2009 Board and the Pro Shop staff for their
excellent help. Dianne also noted that 80 ladies chaired or worked on
committees throughout the year. Some of the highlights of the year
include the 20th anniversary celebration and the ladies
member-member--the Pink Cardigan. She announced that the Ford’s Colony
LGA 18 won the Williamsburg Cup. Charity efforts included the Apple
Tree, that provided school supplies for needy area children, President’s
charity for Avalon ($2,000), cookbook proceeds for Susan G. Koman
Foundation ($8,000), Rally for the Cure ($8,000), and the holiday
luncheon which resulted in 150 toys and 140 bags of groceries for
Salvation Army. Dianne said Blue Heron will have blended tees in 2010
with bronze and silver tees that will reduce course yardage about 300
yards and there will be two equal divisions next year. She also
announced that Paula Dignan is to be President for 2010.
LGA 9: President Elizabeth Maslen said 2009 has been a great
year and they have 150 members. She emphasized efforts to improve
communication and cohesion within the group. These efforts included
publication of a directory with member pictures and a newsletter called
Nine Line every two weeks. Pace of play was also an emphasis during the
year. The LGA 9 also worked with the LGA 18 to help make the cookbook
project a success. President Maslen commended T.C. and Brian for their
help throughout the year.
Kit Ober will be the President in 2010.
MGA: Gene Kessler reported about 360 members among the MGA
(includes about 70 nine-hole men). He said the MGA has golf events
Monday through Saturday every week and estimated that 11,000 rounds are
played by the MGA in such events in the year. Highlights included the
Olde Towne Medical Center tournament this year that raised over $50,000.
Gene said over $300,000 has been raised for OTMC since this tournament
began. About 80 MGA members volunteered to fill divots on all 3 courses
in March for 3 days providing 240 hours of labor to help maintain the
courses. The MGA was active, working with the CCMA, in changing the
mowing practices on Blue Heron. Gene announced that Rick Jackson would
be President in 2010.
SPECIAL EVENTS REPORT: Director Warren Wright was responsible
for the successful CCMA Scramble, our only fundraiser. He reported that
because the Pro Shop provided tournament prizes, the CCMA did not incur
any expense. A special thanks goes to Audrey Schoenfeld and T. C. for
their help.
CCMA ELECTION REPORT: Director Gale McCune announced that Dan
Desmond, Barry Golliday and Frank McMorrow were elected to serve
two-year terms as CCMA directors. Gale thanked the Nominating Committee
and Election Committee for their work on the election.
YEAR IN REVIEW: Director Sam Bowlin briefly reviewed some
highlights of the CCMA during the year. He applauded the membership
volunteerism and other efforts on behalf of many charitable causes. He
noted the proactive work of the CCMA and its committees and the
continuing work with FCCC management on areas of concern identified by
the survey. Also, we look forward to continued cooperation with Club
management on these issues.
DEPARTING BOARD MEMBERS: President Curtis recognized departing
directors Al Davis and Fran Dunleavy and thanked them for their service
and help.
COMMENTS AND THANKS: President Lovee Curtis provided comments
on CCMA efforts during the year. She said the year was rewarding because
we made real strides in communicating with members and club owners and
management. She was also frustrated because more could not be done for
members. She hopes the open dialogue will continue in the years ahead.
She referred to swift action by management to address survey concerns as
evidence that they want the best for the members and the Club.
President Curtis referenced another positive in that our dues were
not increased but on the negative side members lost some flexibility to
make advance tee times on the non-member course. She made a call for
volunteers to keep the CCMA committees viable and urged members to join
one of the committees in working to improve things that will enhance our
memberships.
MEMBER COMMENTS/QUESTIONS:
Several questions were raised and answered.
A couple questions were asked about the effect of the tee time
policy, referred to in the dues letter, on member ability to obtain tee
times. President Curtis said the advance tee time reservation policy for
the non-member course has been 7 days. Reducing the timeframe for the
upcoming 2010 season should have a minor effect on the membership since
the MDC and association course will still remain with 30-day advance
reservation for members. It was further explained that this could help
provide additional revenue to the Club by enabling it to better meet
demand for tee times from Marriott members.
Another member asked about the status of starters (Tommy and Chief).
Steve Dreybus said this was a cost cutting step. The Club intends to
have Pro Shop staff perform the function in the slow months. In answer
to a follow on question, Steve said that Tommy and Chief would be back
in March.
The 2009 Annual Meeting was adjourned at 6:25 p.m.
Sam Bowlin, Secretary
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